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– Track which subs accessed your plan room and when. – Plan room has your logo on it, not ours, to promote your company to your subs. They can also choose to zip and download all files in your plan room with one click. – Subs can view/open individual files or zip and download selected files. If private, only your invited subs will be able to see your project and download plans, specs, and other bid documents. – Add unlimited amount of users on your own as you need them pipelineOPR Online Plan Room Features
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– No fax line, fax modem, database, or software to buy, install or maintain. Does not tie up your own fax machine, and faxes go out FAST. – System uses the latest in web-based faxing technology. – Secure system can be accessed by any web browser using a password-protected login. – Robust Contact Manager can be shared so that your employees have access to current subcontractor contact information, even via smart phones. A separate “Failed Faxes” log shows all faxes that failed after three attempts. – Email Log shows which emails were sent, Fax logs show status (Pending, Success, or Failed). – Track each batch separately in its own Fax and Email Log. – Robust sending options allow you to send to all or just specific subs (i.e., just to HVAC and Plumbing that responded “yes” that they will be bidding, and also to the “Unconfirmed”, for example). – Create and send customized Addenda, RFI responses, Bid Date Change Notices, etc. – Reports: Printable bidders lists by trade, Confirmed “Yes”, Unconfirmed, By Group, Good Faith Effort Report, Online Plan Room Access Report (showing who accessed your pipelineOPR Online Plan Room and when).
– Option to Export Bidders List to Excel. – Robust Notes feature allows you to track notes and date conversations with subs.
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– Subs can update their own contact info which will send you an email alert to “Accept Changes” or not. – Subs can ask a question or RFI within the same response screen. – Automatic Sub Response system allows subs to respond “Yes” or “No” automatically without needing to call back. – Option to upload and send your own ITB form.
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– Option to send PDF attachments email or fax with Addendum or Invitation. – Send to either All Invited Bidders, or to an individual Division(s), Trade(s), resend to the “Unconfirmed” (with option to change the Title to “INVITATION TO BID – 2nd NOTICE”). – Email an invitation to multiple contacts within one company record. – Send Invitation or Addendum by Fax, Email or Both.
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– Optional filter function filters out subs who don’t qualify based on certain criteria including Zip Code Radius, Area, Job Type, Prequalification Status, etc. – Option to use a favorite bid list or from a prior job, then add/edit and send out in minutes. Fast, user-friendly subcontractor selection process saves time.
– Create infinite number of custom Groups or Certifications such as Minority Status, Job Type, Work Area, Prequalification Status, etc. – We will import your subcontractor database with your current codes and trade descriptions. – Use the new six digit 2014 CSI Master Format up to Division 46 or the old five digit codes up to Division 16, or both new and old codes.
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